The InheritanceType parameter set to All specifies that folders inherit the permissions. The AccessRights parameter specifies what level of access the user needs in almost all situations for a shared mailbox, you need FullAccess.
I typically use the primary SMTP address because that’s how most customers know the mailbox. The Identity parameter accepts just about anything about the shared mailbox: alias, display name, SMTP address, etc. The Add-MailboxPermission cmdlet is responsible for giving users access to the shared mailbox. First, we’ll need to give the user access to the mailbox: Add-MailboxPermission -Identity $shared_mailbox_primarysmtp -AccessRights FullAccess -InheritanceType All -AutoMapping:$true -User $mailbox_user Adding a user to the shared mailbox ^Īdding users to the shared mailbox is a two-step process. If you don’t specify PrimarySmtpAddress, the New-Mailbox will use the Alias parameter to set primary SMTP. The PrimarySmtpAddress parameter specifies the default address for the mailbox.
The Alias parameter sets the Exchange alias and will set the email address using the default domain that you’ve configured in Office 365. The Name field is a required parameter that uniquely identifies the account. First off is the DisplayName parameter this sets the name that shows when someone sends from the shared mailbox. In our last one-liner, we added some new parameters. But where’s the fun in that? You’ll probably want something more like this: New-Mailbox -Shared -DisplayName $shared_mailbox_displayname -Name $shared_mailbox_name -Alias $shared_mailbox_alias -PrimarySmtpAddress $shared_mailbox_primarysmtp This is really just the bare bones and will get you a new shared mailbox that uses $shared_mailbox_name as the display name and email address. The bare minimum you’ll need is: New-Mailbox -Shared -Name $shared_mailbox_name Now that you’re connected to Exchange Online, you can create your first shared mailbox with PowerShell. When your message is ready to go, click Send.Creating and configuring a shared mailbox ^ In the future, the name is cached so it resolves quickly. The first time you enter a person’s name, Outlook on the web searches for that person’s address. To add recipients, type the name of anyone who is in your contacts folder or organization’s address list, or type the email address in the To or Cc box. The next time you reply from the shared mailbox, its address will appear as an option in the From drop-down list. Right-click the From address and choose Remove. The first time you use the shared mailbox, you need to add the address to the options available in the From drop-down list: This option shows you that the people who receive the email message will see it comes from the shared mailbox and not from your own email account.
A new message form opens in the reading pane.Īt the top of the message, choose > Show From. To remove it, right-click the shared mailbox, and then click Remove shared folder.Ĭhoose New mail above the folder list. You also can remove the shared mailbox from your Folder list. You can expand or collapse the shared mailbox folders as you can with your primary mailbox. Or, type the name of the shared mailbox you are a member of, such as shared mailbox displays in your Folder list in Outlook on the web. In the Add shared folder dialog box, type the name or email address of someone who has shared a mailbox with you, and then click Add. Sign in to your account in Outlook on the web.įor Exchange Online mailboxes, right-click Folders in the left navigation pane, and then choose Add shared folder. For Exchange on-premises mailboxes, right-click the name of your primary mailbox (such as Molly Dempsey) in the left navigation pane, and then choose Add shared folder. After you complete this task, the shared mailbox and its folders are displayed in the left navigation pane each time you open Outlook on the web. If you want to monitor the email from your primary mailbox and the shared mailbox at the same time, use this method.